The Challenge: Stuck in a Lever Contract, Using Multiple 3rd Party Tools

As Barrel scaled its client base, it needed to rapidly grow its team, without slowing down existing work or ballooning costs. By mid-2023, Barrel’s recruiting team was juggling multiple disconnected systems:

• Locked into a long-term contract with Lever, but still needing capabilities Lever lacked.

• Using LinkedIn Recruiter for sourcing, Calendly for interview scheduling, and DocuSign for offer letters.

• Paying for point solutions that didn’t talk to each other.

• Overwhelmed recruiters manually stitching together workflows, duplicating data, and chasing down hiring managers.

Despite the stack, hiring pipelines were still leaky—long time-to-fill, drop-offs mid-process, and hiring managers frustrated by clunky experiences.

Barrel needed a way to centralize, streamline, and scale hiring without wasting their remaining investment in Lever.

The Solution: Consolidating with SCALIS

SCALIS stepped in with a flexible deployment plan:

• Full platform access provided at no cost until their Lever contract expired—minimizing risk and spend.

• Tool consolidation: sourcing (replacing LinkedIn Recruiter), scheduling (replacing Calendly), and offer management (replacing DocuSign) all brought into one system.

• Resume screening and ranking via AI, instantly surfacing top matches.

• Self-scheduling and calendar syncs, saving recruiter time and reducing back-and-forth.

• Structured scorecards and hiring manager prompts, improving consistency and reducing decision lag.

The phased rollout let Barrel gradually shift workflows over to SCALIS while still maintaining data hygiene with Lever.

“We were stuck in a Lever contract and didn’t think we had options—but SCALIS gave us the full platform for free until our contract expired. We eliminated LinkedIn, Calendly, and DocuSign, cut hiring time in half, and finally had one place for everything.”